FDN chairperson attacks BFA VP over audit
Calistus Kolantsho | Friday October 5, 2018 14:16
Sambandawe told Mmegi Sport this week that he felt the ‘brouhaha’ over the FDN audit was nothing but Motlogelwa’s vendetta against his committee. He said they are not the only committee who had been audited. “Other regions have been audited but we are not hearing anything about them. We are not the only ones with flaws. It is unfortunate that these things are being said about us, but we have not received the audited report. There are internal processes that should be followed,” he said. Sambandawe said he is wondering about the authenticity of the audit, calling it questionable. He said Motlogelwa should engage instead of threatening them.
Sambandawe said they are aware that BFA president, Maclean Letshwiti is a corporate person and wants to put things in order. “There was a point when the VP failed to submit financials. Nobody made noise about it. He was given time to put his house in order and we want the same privilege extended to us,” Sambandawe said. Three committee members; Mompati Ketlogetswe (treasurer), Rapula Gaothobogwe (secretary general) and Sambandawe were given up to October 2 to account for the discrepancies in the audit report.
According to the audit, carried out by Sigma Accounting Services, there were irregularities picked, including the manner in which the committee carried out some bank transactions. “Upon the review, it has been discovered that there is no proper authorisation of transactions, all the cheques withdrawn were authorised over the phone or by word of mouth.
There are no formal requests or any correspondences signed by the chairman prior to encashment,” the audit report noted. The report further said it was discovered that some of the money receipted was not deposited into the bank account. “Some of the money is deposited into the account without being receipted.”
A total of P30,400 was receipted by the FDN but only P2,750 was deposited into the bank account. The audit said the cash not banked could not be accounted for.
“There is a claim that the money has been used for expenses, but there is no proof and supporting documentation for expenses incurred. The receipting is done by both the secretary and the treasurer in two different receipts books.
“We could not verify if the funds disbursements to the FDN has been utilised as per contractual obligations as there were no documents provided to ascertain the same,” reads the report. It revealed that cheques withdrawn from the bank during the year amounted to P200,795.60 and the supporting documentation was provided for only P32,570.00. The sum of P168,225.60 could not be accounted for and there was no supporting documentation for the spending.
“There is possibility of embezzlement since there are no controls in place. The secretary does not have any resolutions passed by the board authorising transactions. Authorisation is made by word of mouth.
The secretary is paid a monthly allowance of P500 per month, but the resolution for the same has not been made in writing,” the report said.
Motlogelwa said an audit is an annual requisite and should not be taken as a personal vendetta.
He had promised to comment further on the matter later yesterday, as he had only landed in the country from a CAF meeting in Cairo, but had not done so at press time.